Join Our Team

Chief Financial Officer and Vice President of Administration 

Organization 

The Baltimore Community Foundation is a philanthropic foundation created by and for the people of Greater Baltimore, where many donors join together to make the region they love a better place, today and for future generations. Our mission is to inspire donors to achieve their charitable goals from generation to generation and to improve the quality of life in the Baltimore region through grantmaking, enlightened civic leadership and strategic investments. BCF’s vision is of a Baltimore that boasts a growing economy where all have the opportunity to thrive. Our action agenda organizes grants, initiatives and advocacy around this vision. The values that guide our work are trustworthiness, inclusion, and entrepreneurialism. 

With assets over $225 million comprised of over 850 charitable funds, BCF has granted over $450 million since its inception in 1972 and is one of the Baltimore region’s top grantmaking foundations. BCF makes charitable contributions to support a wide range of issues affecting the Baltimore region, currently with a focus on discretionary grantmaking in two interest areas: Neighborhoods and Education. BCF undergoes a vigorous accreditation every five years and is certified under the Council on Foundation’s National Standards for U.S. Community Foundations. 

BCF operates from the knowledge that profound disparities in opportunity exist between people of color and their white counterparts; and we acknowledge the historic and ongoing role that structural racism plays in creating and perpetuating those disparities. That is why we are committed to reducing racial disparities, identifying and combating structural racism, and fostering more equity and inclusion through our grantmaking, initiatives, and advocacy.  

 

Position 

The Chief Financial Officer and Vice President of Administration reports to the President & CEO, manages the finance, administrative and technology teams, and serves as an integral member of the Leadership Team.  The CFO is responsible for the development of BCF’s financial management strategy and contributes to the development of the organization’s strategic goals. In addition to the strategic components, the CFO is charged with: 

  • Evaluating and improving policies and procedures both in the finance and general administrative realms;  
  • Leading and managing risk management responsibilities, including internal controls and data security;  
  • Communicating effectively to translate financial data and to articulate risk and fiscal forecasts thereby assisting the President/CEO and Board to fulfill their oversight and fiduciary responsibilities;  
  • Guiding people, priorities and resource allocation in achieving short-term and long-term goals as defined by the strategic plan; 
  • Overseeing endowment management and supporting the implementation of the investment policies; 
  • Analyzing, developing and implementing business models using forecasting and risk management tools; 
  • Deploying technology in a customer service-oriented and mission-driven environment. 

 

The successful candidate will be a seasoned, hands-on and strategic finance and administration professional who can demonstrate success and expertise in their previous roles.  Experience in change management to respond to evolving needs and working well and effectively with colleagues to accomplish shared goals are must-haves. Familiarity with investment management is desired but is not a prerequisite for the quick learner.   

 

Responsibilities  

Strategy, Vision and Leadership 

  • Advise the President and two other Vice Presidents (Leadership Team) on financial planning, risk management, budgeting, cash flow, investment priorities, and policy matters; 
  • Serve as the staff liaison to the Investment, Budget& Finance, Gift Acceptance, and Audit Committees; effectively communicate and present critical financial matters at select Board of Trustees and committee meetings; 
  • Contribute to the development of BCF’s strategic goals and objectives as well as the overall management of the organization; 
  • Maintain continuous lines of communication, keeping the President & CEO and the Leadership Team informed of all critical issues; 
  • Represent the organization ably externally, as necessary, particularly in banking and lease negotiations. 

Team Development/Leadership 

  • Oversee, direct, and organize the work of the finance, technology and administrative teams;  
  • Direct and guide direct reports, including the Director of Finance, the Director of Technology and the Human Resources Manager;  
  • Promote a culture of high performance and continuous improvement that values learning and a commitment to quality;  
  • Mentor and develop staff to grow in a work environment that requires initiative, independence, collaboration, and collegiality; 
  • Ensure staff members receive timely and appropriate training and development; 
  • Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments. 

Administration 

  • Evaluate and implement an appropriate system of policies, internal controls, accounting standards, and procedures;  
  • Regularly evaluate internal and external risks and maintain adequate insurance coverage;  
  • Plan, coordinate, and execute the annual budget process;  
  • Ensure adherence to the strategic plan and prepare reports to the Board as necessary;  
  • Provide analytical support to BCF’s Leadership Team including development of internal management reporting capabilities;  
  • Improve administrative and operational accounting services such as treasury management, retirement plan, grants payment processing, gift acknowledgement, payroll, accounts payable, and purchasing;  
  • Serve as the liaison between BCF, landlord, building management and subtenants; 
  • Manage front desk coverage and the administrative support pool.  

 

Qualifications  

  • Bachelor’s in Accounting or Business; CPA strongly preferred; 
  • MBA desirable; 
  • Minimum 10 years experience in a senior management role ideally with in-house financial management and risk management experience gained in successful or growing organizations;  
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, board, staff and affiliates; 
  • Proven track record of success facilitating progressive organizational change and development within a growing organization; 
  • Experience in managing investment consultant and executing investment policies; 
  • Experience in or familiarity with nonprofit finance and accounting regulations; 
  • Demonstrated excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills; 
  • Superior management and coaching skills; ability to influence and engage direct and indirect reports and peers; 
  • Energetic, flexible, entrepreneurial, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives; 
  • Passion for BCF’s mission and core values. 

 

To Apply 

The Baltimore Community Foundation is an equal opportunity employer and seeks a diverse pool of candidates in this search. We strive to be trustworthy, inclusive and entrepreneurial in all we do.  

We offer a competitive compensation package including benefits such as health, vision and dental insurance, retirement contribution and match, tuition reimbursement, life insurance, disability insurance, charitable match, flexible spending account, employee assistance program and more. 

To apply, please submit a resume and cover letter to our search firm Robert Half at Jorge.Ventura@roberthalf.com 

Direct calls and/or unsolicited third-party endorsements are strongly discouraged.  

 

Organization

Baltimore Community Foundation is a philanthropic foundation created by and for the people of Greater Baltimore, where many donors join together to make the region they love a better place, today and for future generations. Our mission is to inspire donors to achieve their charitable goals from generation to generation and to improve the quality of life in the Baltimore region through grantmaking, enlightened civic leadership, and strategic investments. BCF’s vision is of a Baltimore that boasts a growing economy where all have the opportunity to thrive. Our action agenda organizes grants, initiatives, and advocacy around this vision.  The values that guide our work are trustworthiness, inclusion, and entrepreneurialism.

With assets over $225 million comprising over 800 charitable funds, BCF has granted over $392 million since its inception in 1972 and is one of the Baltimore region’s top grantmaking foundations. BCF makes charitable contributions to support a wide range of issues affecting the Baltimore region, currently with a focus on investments in two interest areas: Neighborhoods and Education. BCF is the fiscal sponsor for three major program initiatives and is affiliated with four supporting organizations BCF undergoes a vigorous accreditation every five years and is certified under the Council on Foundation’s National Standards for U.S. Community Foundations.

BCF operates from the knowledge that profound disparities in opportunity exist between people of color and their white counterparts, and we acknowledge the historic and ongoing role that structural racism plays in creating and perpetuating those disparities. That is why we are committed to reducing racial disparities, identifying and combating structural racism, and fostering more equity and inclusion through our grantmaking, initiatives, and advocacy.

Position

The Grants and Gifts Administrator is a full-time, hourly, non-exempt position that reports to the Director of Finance. The Grants and Gifts Administrator is a cross-department function between Finance and the Development and Donor Services Department of the Baltimore Community Foundation. The Grants and Gifts Administrator is responsible for grants and gifts management, scholarships, special projects as assigned, database administration, finance, and administrative support. Because transaction volume varies at different times of the year, the Gifts and Grants Administrator must be able to set priorities, divide work processes into manageable portions, and enlist the help of cross-trained staff to meet deadlines.

Responsibilities

Gifts Processing:

  • Process gifts by cash/check (mail and lockbox), credit cards, electronic transfers, and stocks (value and proceeds;)
  • Contact Donor Services Officer to work with donors to identify intentions for gifts received if needed;
  • Provide receipt edit reports for Development/Donor Services review and approval and general ledger coding review by Finance (Director or VP) prior to posting;
  • Import receipts to MemberLeap and reconcile MemberLeap with FIMS weekly during the beginning of renewal year, no less than monthly during the rest of the year;
  • Enter pledges in FIMS;
  • Review electronic gift acknowledgment letters, edit (letter/FIMS), send to VP Development for approval, and store for distribution;
  • File gift correspondence with supporting documentation and approved edit reports;
  • Batch gift posting to match deposit and settlement reports for Finance, assist Bookkeeper with monthly reconciliation for bank reconciliation;;
  • Record gift adjustments made in FIMS to gift records in RE
  • Cross-train designated staff to assist in gifts processing
 

Grants / Interfund Processing:

  • Work closely with Donor Services to ensure that grant recommendations are processed accurately and according to BFC service standards (new grantees, non-registered addresses, pledge language);
  • Perform due diligence on all organizations recommended for a grant from a donor-advised, designated, or community project fund (i.e., use GuideStar, IRS Charity Check, IRS Tax Status Check, and other web-based research engines; verify tax-exempt status, formal name, and registered address;)
  • Enter/import all donor-advised, designated, organization endowment spendable, community project grant recommendations in FIMS;
  • Enter all interfund gifts/grants into FIMS, generate edit report for approval by VP Development for donor-advised or Finance for other entries;
  • Enter employee charitable payroll deductions into FIMS quarterly (IF gift/grant;)
  • Enter spendable transfers from discretionary and unrestricted funds (IF gift/grant;)
  • Cross-train designated staff to assist in grants processing.
 

Scholarships:

  • Reconcile to 3rd party processor bi-annually scholarships awarded with final usage and enter refunds for unused funds in FIMS;
  • Enter new scholarships and process payment to third party processor;
  • Mid-year check-in with third-party processor to verify student enrollment and scholarship usage.
 

Special Projects: The William G. Baker Jr. Memorial Fund Support:

  • Import grant applications through IGAM, or enter grant manually quarterly;
  • Create electronic files for all grant applications for Baker Director to review and approve;
  • Director prepares minutes and grants write-ups for docket; the first meeting of each year will include grantee reports for Reserve Fund grants (separate docket;)
  • Docket production- use IPC to produce Baker reports, obtain fund summary from VP Finance, combine all documents into electronic docket, submit for Baker Director review and approval;
  • Docket is distributed 1 week prior to the Baker Board Meeting: upload docket files for Baker Board to DropBox, send zipped documents to PNC administrator, send meeting reminder with Zoom link and link to DropBox;
  • Attend quarterly board meetings, administer Zoom meeting;
  • Reconcile grant totals with PNC administrator at the end of each meeting;
  • Print grant award letters on Baker letterhead outlining grant conditions if applicable;
  • PNC will mail grant checks directly to grantees, post grants to FIMS, enter payments made by PNC as manual checks, post declined grant applications in FIMS.
 

FIMS/RE/ML Database Management, Finance & General Administration:

  • Create and update grantee and donor profiles in FIMS/RE/ML;
  • Process profile merges in FIMS and RE;
  • Generate reports as requested by staff- (number/$ of gifts and grants- FIMS data grid;)
  • Respond to the auditor, grantee, donor, and interdepartmental requests for grant and gift information reports and copies of transactions.

Qualifications

  • AA degree or equivalent training;
  • Proficiency in electronic data management and Microsoft Office products;
  • Superior organizational, communication, and interpersonal skills;
  • Ability to work independently and as part of the Finance, Administration and Development teams;
  • Ability to prioritize and multi-task in a fast-paced, customer service environment;
  • Commitment to providing excellent customer service. 

To Apply

The Baltimore Community Foundation is an equal opportunity employer and seeks a diverse pool of candidates in this search. We strive to be trustworthy, inclusive and entrepreneurial in all we do.

We offer a competitive compensation package including benefits such as health, vision, and dental insurance, retirement contribution and match, tuition reimbursement, life insurance, disability insurance, charitable match, flexible spending account, employee assistance program, and more.

To apply, please submit a resume and cover letter by clicking here: 

 https://baltimorecommunity.applicantstack.com/x/apply/a2erubr6q2jg

Direct calls and/or unsolicited third-party endorsements are strongly discouraged. No professional recruiters please.

 

Share on facebook
Share on twitter
Share on linkedin
Share on email
Recent Article

How Can We Help?

Alexis Miller

Donor Services Officer

How Can We Help?

Nanyamka Hales

Donor Services Officer

How Can We Help?

If you need assistance with Donor Central, please fill out the form below or call (410) 332-4171 with any questions you have and we will respond as soon as possible.

Select all that apply:

How Can We Help?

Dara Schnee

VP of Philanthropy

Contact Dara Schnee, VP of Philanthropy, for a confidential, in-depth consultation about these and other giving options, tax benefits of each and how they can help to achieve your financial and charitable giving goals.

How Can We Help?

BCF Community Investment Team is here to help. Please fill out the form below with any questions you have and we will respond as soon as possible.

How Can We Help?

Melissa McC. Warlow
Director, Baker Fund Grants Program
410-332-4172 x150

Apply for a Grant

Our on-line application system provides applicants with a portal to start a new grant application or to continue updating an application already in process. Please be sure to select the “Save and Finish Later” button when you are finished working on your application in order to save your current session’s work. At any time during the application process you can select the “Contact Us” button in the top right corner of the screen and you will be able to send an email to the Baltimore Community Foundation staff with specific questions. 

To be considered for funding, proposals must be submitted through the online application portal, however, we provide a PDF version of the application along with other useful forms here for your reference:   

When you are ready please select one of the following options:

OPTION 1

I have not applied for BCF funding online in the past.
Select this option if you have never used our website to apply for a grant from BCF.

OPTION 2

I previously applied for BCF funding online in the past.
Select this option if you have applied for any of BCF’s grants using our website. Your profile may still be in our system and you may login using your account.

Place-based Grantmaking in Selected School Communities

Place-based Grantmaking in Selected School Communities

We have allocated funds for two geographical areas that bookend a crucial corridor on the Westside of Baltimore City: Howard Park /Forest Park area (served by Calvin Rodwell Elementary Middle School and Liberty Elementary), and Reservoir Hill/Penn North area (served by Dorothy I Height Elementary). In these three schools and their surrounding neighborhoods, we will support projects and activities designed to make the communities safe, clean, green and vibrant; and improve the quality of the schools. Some projects may be neighborhood-focused, some school-focused and others collaborative projects between the schools and their respective communities.

Proposals due on Wed., July 9, 2021

How Can We Help?

John A. Gilpin

J.D., CAP®,AEP®

Director of Planned Gifts
410-332-4171 ext. 132

How Can We Help?

Kate Sam

Communications Officer
410-332-4171 ext. 181

How Can We Help?

Cathy Brill

Executive Director
Leonard and Helen R. Stulman Charitable Foundation

School Leadership

School Leadership

We believe that attracting and retaining effective and diverse school leaders is a key lever for change in Baltimore's educational landscape, and so we fund school leadership development efforts at the district and individual school level. We are interested in funding proposals that focus on principal coaching, mentoring, peer networking, wellness/self-care, as well as pipelines that identify and develop new leaders. We will also continue to support efforts that build a culture of appreciation and encouragement for school leaders.

Building Stronger Neighborhoods Regionwide

Building Stronger Neighborhoods Regionwide

We have a nearly 30-year history of offering grants to resident-led groups and community projects in Baltimore City and Baltimore County. These grants give residents the resources they need to accomplish a small project, get more people involved, and encourage the next generation of neighborhood leaders. We also fund programs that support the development of leaders of all ages who are working to improve their neighborhoods and schools. Our support is intended to help identify, activate, inform and network leaders. And finally, we believe when schools and neighborhoods team up to improve their school and community, meaningful and lasting change can be made. We are interested in funding proposals in which the students and adults in schools collaborate intentionally with community residents, neighborhood associations, and other individuals, groups, and institutions in the area surrounding a school.

Early Learning & Judy Centers

Early Learning & Judy Centers

High quality early childhood education has a lifelong effect on students. Through our Early Learning grant program, we are interested in system-wide early childhood education proposals that will help Baltimore City and County's youngest learners, and their families, get the start they need. Nonprofit organizations that offer programs and/or services to Judy Centers are encouraged to contact the centers directly to explore partnership opportunities.