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Finance Assistant 

Organization 

Baltimore Community Foundation is a philanthropic foundation created by and for the people of Greater Baltimore, where many donors join together to make the region they love a better place, today and for future generations. Our mission is to inspire donors to achieve their charitable goals from generation to generation and to improve the quality of life in the Baltimore region through grantmaking, enlightened civic leadership, and strategic investments. BCF’s vision is of a Baltimore that boasts a growing economy where all have the opportunity to thrive. Our action agenda organizes grants, initiatives, and advocacy around this vision. The values that guide our work are trustworthiness, inclusion, and entrepreneurialism. 

With assets over $225 million comprising over 850 charitable funds, BCF has granted over $450 million since its inception in 1972 and is one of the Baltimore region’s top grantmaking foundations. BCF makes charitable contributions to support a wide range of issues affecting the Baltimore region, currently with a focus on investments in two interest areas: Neighborhoods and Education. BCF undergoes a vigorous accreditation every five years and is certified under the Council on Foundation’s National Standards for U.S. Community Foundations. 

BCF operates from the knowledge that profound disparities in opportunity exist between people of color and their white counterparts, and we acknowledge the historic and ongoing role that structural racism plays in creating and perpetuating those disparities. That is why we are committed to reducing racial disparities, identifying and combating structural racism, and fostering more equity and inclusion through our grantmaking, initiatives, and advocacy. 

Position 

The Finance Assistant position is a full-time, non-exempt, hourly position reporting directly to the Director of Finance. The Finance Assistant is responsible for routine accounting functions, administrative tasks, and special projects related to BCF’s Finance and Administration department. The Finance Assistant is required to perform the responsibilities of the position accurately, in a timely manner, and with strict confidentiality.  Basic knowledge of accounting, ability to conduct independent research, strong organizational skills and the ability to communicate well with staff in all departments of the organization are essential to the success of the position. Reporting to the Director of Finance, the Finance Assistant is responsible for routine accounting functions, administrative tasks, and special projects related to BCF’s Finance and Administration department. The Finance Assistant is required to perform the responsibilities of the position accurately, in a timely manner, and with strict confidentiality.  Basic knowledge of accounting, ability to conduct independent research, strong organizational skills and the ability to communicate well with staff in all departments of the organization are essential to the success of the position.  

Responsibilities  

  • Obtain W-9 records for new vendors, setup and maintain vendor records including GL defaults and 1099 reporting as applicable 
  • Obtain vendor and grantee ACH information, setup under dual control with either the Development and Donor Services or Community Investment departments. 
  • Process accounts payable item entry including vendor invoices, check requests, and expense reimbursements 
  • Process ACH “check” entries to generate ACH upload file, send backup to Director and VP for ACH import and approval and maintain ACH batch records including approvals 
  • Print checks and tags for 2nd signatures 
  • Scan signed checks and file with electronic backup 
  • Upload check file for positive pay to online treasury management 
  • Record postage usage on a quarterly basis 
  • Setup monthly credit card workbook for cardholders to code transactions, collect backup for transactions 
  • Provide backup for gifts and grants processing 
  • Process incoming mail under dual control, log and scan checks 
  • Distribution of paper mail, scan, and file all investment statements 
  • Process bank deposit using remote deposit weekly 
  • Maintain corporate document and insurance policy folders 
  • Maintain paper documents in accordance with policy, manage relationships with storage vendor for new files, retrieval, and destruction 
  • Maintain document shredding process: pick-up and vendor management 
  • Assist in the preparation for internal and external audits, filing of personal property and 990 tax returns 
  • Provide administrative support for the Baltimore Women’s Giving Circle and technical support on BWGC’s membership management via MemberLeap 
  • Process year-end 1099 forms and related 1096 information return 
  • Provide mail support for quarterly fund statements, year-end donation statements 
  • Provide administrative support to impact investing workgroup including pipeline, due diligence, document collection, scheduling meetings 
  • Assist with scheduling meetings with staff, trustees, vendors, etc.  
  • Prepare dockets for committee meetings- Audit, Budget & Finance, Impact Investing, and Retirement Plan committees 
  • Take minutes at Audit, Budget & Finance, and Impact Investing committee meetings 
  • Assist Finance department with administrative tasks 
  • Assist Director of Finance and VP of Finance & Administration with special projects as assigned. 
 

Qualifications 

  • Accounting 101, bookkeeping, or 1-2 years equivalent work experience 
  • Finance office, cashier, or bank teller/CSR experience desired 
  • Experience with data entry required; accounting data entry preferred 
  • Experience with minutes desired 
  • Proficient in MS Office Excel, Word, Outlook 
  • High level of Microsoft Excel skills – pivot tables, filtering, graphing, functions 
  • Strong written and oral communication skills  
  • Ability to work independently and focus on task completion 
  • Ability to work effectively as a team member  
  • Solid organizational skills – prioritize tasks, manage workload, communicate needs well before deadlines to allow for workload sharing and backup 
  • Ability to work under weekly, monthly, and quarterly deadlines. 
 

To Apply  

The Baltimore Community Foundation is an equal opportunity employer and seeks a diverse pool of candidates in this search. We strive to be trustworthy, inclusive and entrepreneurial in all we do.  

We offer a competitive compensation package including benefits such as health, vision, and dental insurance, retirement contribution and match, tuition reimbursement, life insurance, disability insurance, charitable match, flexible spending account, employee assistance program, and more.  

To apply, please submit a resume and cover letter by clicking here.

Direct calls and/or unsolicited third-party endorsements are strongly discouraged. No professional recruiters, please. 

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Donor Services Officer

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Leonard and Helen R. Stulman Charitable Foundation

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John A. Gilpin

J.D., CAP®,AEP®

Director of Planned Gifts
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Place-based Grantmaking in Selected School Communities

We have allocated funds for two geographical areas that bookend a crucial corridor on the Westside of Baltimore City: Howard Park /Forest Park area (served by Calvin Rodwell Elementary Middle School and Liberty Elementary), and Reservoir Hill/Penn North area (served by Dorothy I Height Elementary). In these three schools and their surrounding neighborhoods, we will support projects and activities designed to make the communities safe, clean, green and vibrant; and improve the quality of the schools. Some projects may be neighborhood-focused, some school-focused and others collaborative projects between the schools and their respective communities.

Apply for a Grant

Our on-line application system provides applicants with a portal to start a new grant application or to continue updating an application already in process. Please be sure to select the “Save and Finish Later” button when you are finished working on your application in order to save your current session’s work. At any time during the application process you can select the “Contact Us” button in the top right corner of the screen and you will be able to send an email to the Baltimore Community Foundation staff with specific questions. 

To be considered for funding, proposals must be submitted through the online application portal, however, we provide a PDF version of the application along with other useful forms here for your reference:   

When you are ready please select one of the following options:

OPTION 1

I have not applied for BCF funding online in the past.
Select this option if you have never used our website to apply for a grant from BCF.

OPTION 2

I previously applied for BCF funding online in the past.
Select this option if you have applied for any of BCF’s grants using our website. Your profile may still be in our system and you may login using your account.

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Melissa McC. Warlow
Director, Baker Fund Grants Program
410-332-4172 x150

School Leadership

We believe that attracting and retaining effective and diverse school leaders is a key lever for change in Baltimore's educational landscape, and so we fund school leadership development efforts at the district and individual school level. We are interested in funding proposals that focus on principal coaching, mentoring, peer networking, wellness/self-care, as well as pipelines that identify and develop new leaders. We will also continue to support efforts that build a culture of appreciation and encouragement for school leaders.

Building Stronger Neighborhoods Regionwide

We have a nearly 30-year history of offering grants to resident-led groups and community projects in Baltimore City and Baltimore County. These grants give residents the resources they need to accomplish a small project, get more people involved, and encourage the next generation of neighborhood leaders. We also fund programs that support the development of leaders of all ages who are working to improve their neighborhoods and schools. Our support is intended to help identify, activate, inform and network leaders. And finally, we believe when schools and neighborhoods team up to improve their school and community, meaningful and lasting change can be made. We are interested in funding proposals in which the students and adults in schools collaborate intentionally with community residents, neighborhood associations, and other individuals, groups, and institutions in the area surrounding a school.

Early Learning & Judy Centers

High quality early childhood education has a lifelong effect on students. Through our Early Learning grant program, we are interested in system-wide early childhood education proposals that will help Baltimore City and County's youngest learners, and their families, get the start they need. Nonprofit organizations that offer programs and/or services to Judy Centers are encouraged to contact the centers directly to explore partnership opportunities.